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Supposing, you have a table like shown in the image below. Regrettably, there is no one-click solution for this task, but the below example will comfortably walk you through the steps. When using Excel filter to display only the data relevant at a given moment, you may sometimes need to count visible cells with text.
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How to count filtered cells with text in Excel For partial match, type the sample text surrounded by the wildcard characters, like *Bananas*.Īs the formula is case-insensitive, you may not bother about the letter case, meaning that *bananas* will do as well.Īlternatively, to count cells with partial match, concatenate the cell reference and wildcard characters like:įor more information, please see How to count cells with specific text in Excel.
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For full match, type the whole word or phrase as it appears in the source table, e.g.To make the formula more user-friendly, you can place the criteria in a predefined cell, say D2, and put the cell reference in the second argument:ĭepending on the input in D2, the formula can match the sample text fully or partially:
To count all cells that contain "bananas" as part of their contents in any position, use this one: To match the sample text exactly, enter the full text enclosed in quotation marks:įor example, to find how many cells in the range A2:A7 contain exactly the word "bananas", use this formula: To get the number of cells that contain certain text or character, you simply supply that text in the criteria argument of the COUNTIF function. How to count cells with certain text in Excel Our formula leaves out all those cells and returns a text-cells count of 3: In the screenshot below, there is a space in A7, an apostrophe in A8 and an empty string (="") in A9. Blank cells that begin with an apostrophe (') are not counted either. Since an empty string has no characters in it, it does not meet the criteria and is not counted. To ignore cells with empty strings too, replace "*" with "*?*" in the criteria1 argument:Ī question mark surrounded by asterisks indicates that there should be at least one text character in the cell. If your target range contains any formula-driven data, some of the formulas may result in an empty string (""). To exclude "false positive" blank cells from the count, use the COUNTIFS function with the "excluded" character in the second criterion.įor example, to count cells with text in the range A2:A7 ignoring those that contain a space character, use this formula: As a result, a visually blank cell gets counted by the formula causing a user to pull out their hair trying to figure out why :) In some situations, however, that might be confusing because certain cells may only look empty but, in fact, contain characters invisible to the human eye such as empty strings, apostrophes, spaces, line breaks, etc. The formulas discussed above count all cells that have any text characters in them. Visually blank cells that contain an empty string (""), apostrophe ('), space or non-printing charactersįor example, to count cells with text in the range A2:A10, excluding numbers, dates, logical values, errors and blank cells, use one of these formulas:Ĭount cells with text excluding spaces and empty strings.To gain more understanding of how these formulas work, please see which values are counted and which are not: What is counted The SUMPRODUCT function sums all the elements of the array and returns the number of 1's, which is the number of cells that contain text. The double unary (-) or the multiplication operation coerces TRUE and FALSE into 1 and 0, respectively, producing an array of ones and zeros. The ISTEXT function checks if each cell in the specified range contains any text characters and returns an array of TRUE (cells with text) and FALSE (other cells) values. When you wish to find the number of cells with text in Excel, the COUNTIF function with an asterisk in the criteria argument is the best and easiest solution: COUNTIF formula to count all cells with text There are two basic formulas to find how many cells in a given range contain any text string or character. How to count number of cells with text in Excel Count cells with text ignoring empty strings and spaces.In this tutorial, you will find a variety of formulas and when each formula is best to be used. Which one should you use? Well, it depends on the situation. Want to know how many cells with text there are in your worksheet? Microsoft Excel has several functions for this. But these days we often use them to store and manipulate text too.
Initially, Excel spreadsheets were designed to work with numbers. All the formulas work in Excel 2019, 2016, 20. How do I count cells with text in Excel? There are a few different formulas to count cells that contain any text, specific characters or only filtered cells.